General Information
Job Title:
Accountant: Brookstone Schools
Job Description:
POSITION: Accountant STATUS: Full-time (in person) YEARLY TERM: 12 months DAYS: 5 days/week HOURS: 8:30am – 4:30pm REPORTING RELATIONSHIPS Supervisor: Director of Finance and Operations Supervisor Of: N/A Works Closely With: Accounts Payable Specialist, Accounts Receivable Specialist, and Business Office Assistant ______________________________________________________________________________ SCHOOL MISSION: To glorify God by equipping urban students academically, socially, and spiritually for future lives of leadership and service. ______________________________________________________________________________ OVERALL EXPECTATIONS
- Conduct oneself with professionalism in speech, manner, and dress
- Maintain confidentiality of sensitive information
- Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and staff
ESSENTIAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS Specific responsibilities include (but are not limited to) the following: Bookkeeping & Accounting Accounts Receivable (Tuition and Financial Aid)
- Tuition Enrollment Agreement
- Assist families with FACTS Financial Aid application or providing necessary tax documents to the Business Office
- Assist with maintaining our tracking information on status of financial aid assessment in tracking spreadsheet
- Prepare Tuition Calculations per family for Financial Aid Committee review
- Prepare and communicate with Families their Financial Aid Award and Annual Tuition per Agreement via Email
- NC Opportunity Scholarship –
- Work with Admissions to assist families with renewing their annual scholarship, ensure to do lists are completed, and certification of students enrolled, as needed
- Work with Accounts Receivable Specialist to maintain the NC Opportunity tracking spreadsheet of periodic deposits
- School Tuition [maintained in QuickBooks] – Backup support (as needed periodically)
- Maintain the Fiscal Year Tuition and Financial Aid tracking spreadsheet
- Assist Accounts Receivable Specialist in the setup of recurring monthly invoices and payments
- Help monitor the preparation of monthly tuition and lunch fee invoices
- Assist with the preparation of monthly past due statement for families
- Application Fees, Enrollment Fees, After School, Summer Camp
- Assist Accounts Receivable Specialist with maintaining support on receipts for all types of payments
- Review weekly Reports
- Customer payments received
- Daily / weekly deposits
Accounts Payable
- Review weekly Reports
- Unpaid bill report (Tuesday)
- Check Detail report (Friday / Monday)
- Prepare weekly Bank vouchers for EFT and ACH vendor payments [Google Drive] Receipts & Deposits
- Communicate Donations Bank deposit information (Wire Transfers, ACH) to
Development
- Determine detail of deposit and create support document
- Record semi-weekly Donations (Wire Transfers, ACH, and Check bank deposits) in
QuickBooks
- Working with the Development Office to ensure proper income classification
- Review the semi-weekly Tuition & School fee deposits from Authorize.net, FACTS and PayPal, and Checks to QuickBooks prepared by the Accounts Receivable Specialist to ensure proper revenue classifications.
- Record miscellaneous incidental fee deposits (checks & ACH) to QuickBooks
Payroll Processing
- Assist Director of Finance with processing monthly payroll
- In conjunction with Business Office Assistant, review Paid Time Off data entered to Paychex Time Module
- In conjunction with Accounts Payable Specialist, review timesheet data entered to Paychex Time Module and prepare reconciliation of Time Card information Budget Planning and Forecasting
- Assist Director of Finance with preparing year-end Budget for Finance Committee and
Board Approval
- Meet with Department Heads to discuss their needs
- Prepare sub-reports to support Expenditures
- Work with Development and Accounts Receivable Specialist to determine Revenues
- Prepare monthly or quarterly Budget to Actual Reports for Department Heads
Record Keeping and Filing
- Scan all Support documents that come through the Business Office, related to income
and special issues
- Organize electronic copy for google drive folders
- Attach all electronic support documentation in QuickBooks
- Provide PDF files in an organized fashion to the Business Office Assistant for printing and filing in appropriate file systems
Month-End Work
- Prepare Journal Entries for special transactions
- Reconcile all bank, credit card, and investment accounts
- Maintain the Pledges Receivable Tracking Spreadsheet—working with the Development Office to ensure all are accounted appropriately
- Maintain the Restricted Funds Tracking Spreadsheet – working with the Accounts Payable Specialist to ensure all expenditures are matched to income
- Assist Director of Finance with the Month-end reports for Finance Committee and Board of Directors
Year-End Work
- Assist with closing the fiscal year cash and accrual basis of income
- Reclassification of Payroll Expense to appropriate functional category allocations
- Reclassification of Budget Department Expenses to appropriate functional category allocations
- Prepare necessary cash to accrual Journal Entries
- Maintain files and support documents for year-end Audit or Financial Review
- Work with Director of Finance on Payroll W-2s (Box 12 and 14 information)
Position Qualifications:
Qualifications
- Committed follower of Jesus Christ, reflecting a desire to serve Him and others in work and life.
- Eager to serve in a Christian learning environment, modeling diligence, perseverance, resilience, patience, courage, and Christian discipleship.
- Ability to represent the school well to others and our community.
- 4-year College degree in Business or Accounting required—or at least work experience in finance or accounting.
- Excellent verbal and written communication skills and ability to communicate effectively and professionally with faculty, staff, and parents.
- Demonstrated ability to serve with initiative and pro-active approaches.
- Computer skills as applicable for effective work with software programs and Excel spreadsheets.
- Excellent organizational skills and attention to details.
Application Deadline
Job Type:
Full Time
Salary Range:
TBD
General Information
Church/Organization Name
Brookstone Schools
Contact Name & Contact Info
(704) 392-6330
Industry
Accounting/Finance
Denomination
Not Applicable
City, State
Charlotte, NC
Description of Organization
Our Mission
To glorify God by equipping under-resourced students academically, socially, and spiritually for future lives of leadership and service.
Our Vision
To raise up the next generation of leaders from Charlotte to engage their generation for Jesus Christ.
Our Values
- We believe that the Old and New Testament are inspired by God and are the final authority in faith and life.
- We believe that God in the person of the Holy Spirit convicts, teaches, and empowers those who accept Jesus as their Lord and Savior.
- We believe that as the body of Christ we are called to serve one another in love.
- We believe that academic excellence equips students to glorify God through the vocation in which they will be led to serve.
- We believe a Christ-centered education will produce the next generation of culture-shaping leaders.
- We believe parents are vital partners as they model crucial character formation while providing nurture and support.
Job Details
Church
Brookstone Schools
Location
Charlotte, NC
Denomination
Not Applicable
Job Type
Full-time
Role
Accounting
Salary
TBD
Date Posted
12 days ago