Job Overview

Position Title: Full-Time Accounting Assistant/Administrative Support Associate

Organization: Serving Workers for the Harvest (SWH)

Location: Buda, Texas

Reports To: Chief Financial Officer (CFO)

Position Type: Full-time

SWH Mission Statement: Preparing dedicated gospel workers to reach the unreached, disciple believers, and fortify their journey with Christ, while building a global network of kingdom builders.

SWH Vision Statement: Our vision is to identify global harvest fields, prioritizing the unreached and unengaged, underserved, and those confronting formidable obstacles.

Job Summary: The Full-Time Accounting Assistant/Administrative Support Associate will provide comprehensive support to the CFO and other executive team members. They will primarily be responsible for assisting the CFO with accounting and administrative functions, collaborating in preparation and maintenance of financial reports and records. This role involves handling administrative tasks, assisting with financial processes, managing communications, and maintaining records. The ideal candidate will have strong organizational skills, attention to detail, and a passion for supporting the mission of SWH.

Job Description

Spiritual Qualifications:

• Maintains a close and growing relationship with Jesus Christ as a baptized believer
• Possesses a passion to see people come to faith in Jesus Christ in all nations with the ability and experience to effectively present the Gospel of Jesus Christ clearly and concisely
• Believes in the mission and vision of SWH
• Agreement with and willingness to live by the doctrinal convictions as set forth in the Serving Workers for the Harvest Statement of Faith
• Demonstrates integrity, humility, resilience, and a servant's heart as described in the Bible (1 Timothy 3; Proverbs 31)

Education/Experience:

• Required: high school diploma or equivalent
• Preferred: Bachelor's or Associate's degree (Business Administration, Nonprofit Management, Communications, or a related field)
• Preferred: 3-5 years of experience in administrative support, bookkeeping, or a similar role, preferably in a nonprofit

Skills & Qualifications:

• Personal:
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Attention to detail and a high level of accuracy in work
  • Analytical abilities and aptitude in problem-solving
  • Demonstrates integrity, professionalism, and a servant's heart
  • Self-starter with the ability to work independently and collaboratively
• Technical:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software, basic internet skills

Key Responsibilities:

• Accounting and Financial Support:
  • Assist with basic financial tasks, including donation processing, expense tracking, and invoice management
  • Use software for accounting purposes, including data entry and reporting
  • Support the preparation and maintenance of financial reports and records
  • Update and maintain databases, ensuring the accuracy and confidentiality of information
  • Assist with data entry and record-keeping tasks
• Administrative Support:
  • Manage day-to-day office operations, including responding to emails, and handling correspondence
  • Organize and maintain both electronic and physical files and records
  • Prepare, edit, and format documents such as reports, presentations, and correspondence
  • Serve as a point of contact for internal and external communications, providing information and directing queries appropriately
  • Draft and send newsletters, emails, and other communications
  • Coordinate and schedule meetings, appointments, and events for the CFO and other executives
  • Manage calendars and communicate meeting details
• Compliance and Documentation:
  • Monitor compliance with legal and ethical standards, and ensure all necessary documentation is up to date.
  • Maintain personnel and ministry files, and update the Personnel Handbook and Process & Procedure manual.
• General:
  • Participate in special projects and initiatives as assigned, providing administrative and logistical support.
  • Perform other related tasks as needed to support the overall mission and operations of SWH
  • Collaborate with SWH staff to foster growth in accomplishing the goals of reaching, discipling, and multiplying the kingdom of Christ

Compensation: SWH employees, deputized to raise funds for the organization, cultivate partnerships with churches, individuals, and organizations to secure their financial support. Compensation is directly tied to an approved budget, which includes both personal and ministry expenses. To ensure your success, we provide a robust program of training, coaching, and support throughout the fundraising process.