Job Overview

The Accounting Coordinator is an integral member of the finance team and is responsible for payroll administration, day-to-day accounting, financial reporting, budget support, and financial system administration.  The Accounting Coordinator will engage with staff through the budget, reporting, and payroll cycles by providing accurate and timely information that promotes sound fiscal management and wise stewardship of financial resources.  Other responsibilities include attendance at a variety of meetings and supporting the staff team in fulfilling the mission and ministry of College Park Church.  This role will report to the Director of Finance.

Job Description

Job Title: Accounting Coordinator

Purpose Statement:

The Accounting Coordinator is an integral member of the finance team and is responsible for payroll administration, day-to-day accounting, financial reporting, budget support, and financial system administration.  The Accounting Coordinator will engage with staff through the budget, reporting, and payroll cycles by providing accurate and timely information that promotes sound fiscal management and wise stewardship of financial resources.  Other responsibilities include attendance at a variety of meetings and supporting the staff team in fulfilling the mission and ministry of College Park Church.  This role will report to the Director of Finance.

Reports to: Director of Finance

Responsibilities:

• Payroll Administration
  • Responsible for all bi-weekly payroll activities including preparing, loading, and submitting all payroll runs
  • Coordinate with staff on payroll record updates as needed
  • Primary point of contact with HR manager for any payroll updates related to staffing changes
  • Responsible for payroll tax reporting including 941 filings, W-2 preparation, etc.
  • Primary point of contact for payroll audits
  • Prepare annual staff compensation sheets
• Accounting
  • Responsible for all day-to-day accounting activities
  • Prepare all monthly journal entries for review and entry
  • Coordinate all activity in the general ledger including locking the register
  • Performs all monthly and year-end account reconciliations (ex. prepaid expenses, Christmas offerings, etc.)
  • Performs all monthly and year-end system reconciliations (ex. PayChex to MP, FE to MP, etc.)
  • Reviews and updates all restricted fund balances
  • Works with AP coordinator on cash transfers as needed
  • Prepares bank reconciliations for review
• Financial Reporting
  • Responsible for editing and coordination required for all departmental spending reports
  • Performs variance analysis as needed
  • Performs ad hoc reporting and financial data pulls as requested
  • Assists the Director of Finance with reporting support for a variety of meetings including Elder Finance Committee, Elder Admin Committee, congregational meetings, etc.
• Budget Support
  • Assists the Director of Finance with preparation of the annual church budget
  • Prepares and loads all budget information into Financial Edge
  • Coordinates with various ministry staff to help prepare departmental, section, and programmatic budgets
• Systems Administration
  • Financial Edge admin level user responsible for adding, configuring, and removing users, configurating profiles, reporting structure, etc
  • Onsite point of contact for support/questions from staff with system access
  • Opens support tickets and coordinates with Blackbaud and IT to resolve system issues as needed
• Other
  • Attend staff meetings and finance team meetings
  • Special projects and other tasks as assigned

Education & Skill Requirements:

• Bachelor’s degree preferred in a related field (e.g., business, accounting, nonprofit administration)
• Three years of accounting and/book-keeping experience
• Extensive computer skills including a high level of proficiency with MS Excel and experience with financial accounting systems (ex. Financial Edge NXT), church management systems preferred (ex. Ministry Platform), and payroll systems (e.g. PayChex) preferred
• Certified public account designation preferred
• Key personality descriptors: humble, good listener, peaceable, not easily provoked, focused, precise, learner, initiative with high level of follow through, thinks in numbers, team player, loves a challenge, tenacious, and joyful
• Excellent judgment and decision-making abilities
• Detail oriented with accuracy as a passion
• Ability to engage with confidential information discretely
• Ability to demonstrate kindness, patience, and professionalism at all times
• Experience dealing with a broad cross section of people in-person and virtually
• Comfortable working to resolve complex problems with a winsome demeanor
• Excellent written and oral communication skills
• Ability to interpret and evaluate policy and procedural requirements and analyze data required
• Is able to manage frequent requests from multiple sources, and with all levels of staff as required

Passion, Calling & Spiritual Development:

• Exhibits and is passionate about the vision, mission, and core values of College Park Church
• Is an active member, or willing to become an active member, of College Park Church, engage regularly in church life, and work under the direction of elders and pastors
• Demonstrates a stable, mature Christian walk, exhibiting an authentic love for Jesus, fruit of the Spirit (Gal 5:22-23), and compassion toward others.
• Demonstrates humility and hunger to grow and develop personally
• Maintains a vital, growing relationship with the Lord evidenced by behavior and attitude

Work Schedule

• This is a full-time, exempt role totaling approximately 40+ hours weekly, Monday-Friday. Opportunity for working both in office as well as remotely/from home 1-2 days a week.
• Attendance at staff meetings and other staff functions required.