Job Overview

GracePoint Church (Hawaii) is a growing and diverse congregation with people from different ages, races, and backgrounds. We are united around the gospel, mission, community, and God's glory. We believe that the gospel brings us into a saving relationship with God through Jesus, into deep community with others, and sends us into missional engagement in our community, Hawaii, and the nations.

POSITION OVERVIEW

The Administrative Assistant plays a big role in assisting GracePoint Church to fulfill its God-given mission to reach people, disciple believers, and send people out from our church to spread the gospel. The Administrative Assistant ensures smooth and efficient operations of GracePoint Church's administrative functions. This position provides comprehensive administrative assistance to church pastors, church staff, church leaders, church members, ministries, and facilitating various activities and tasks essential for the ongoing functions of the church. Because of the important role the Administrative Assistant has in the life of GracePoint Church, membership in good-standing is required for the person who fills this position.

Job Description

SPIRITUAL QUALIFICATIONS

• Personal commitment to Jesus Christ as Savior and Lord.
• Growing relationship with God through Jesus exhibited by the Fruit of the Spirit (Gal. 5:22-23).
• Commitment to the church, evidenced by discipling relationships and active involvement in the life of the church family, participation in ministry, participation in Small Group, and as a church member in good standing.
• Commitment to GracePoint Church's Statement of Faith, Mission and Membership Covenant.

KEY RESPONSIBILITIES

1. Office Management

Manage the church office, including using office software such as Microsoft Office, maintaining supplies, organizing files, and ensuring a tidy and welcoming environment for visitors.

1. Frontline Communication

Handle incoming calls, emails, inquiries, providing timely and accurate responses or, when necessary, directing them to the appropriate person or ministry.

1. Written and Digital Communication

Prepare and distribute church bulletins, provide regular church updates and information (email), update website content, utilize social media effectively, assist with relevant documents, ensuring accuracy and adhering to GracePoint Church guidelines. Continually improve and keep up to date with ways these forms of communication are communicated.

1. Provide pastoral Staff and Church Staff Support

Provide administrative support for pastoral staff, church staff, including scheduling appointments, preparing documents, and assisting with ministries and initiatives.

1. Assist with Coordination of Church Functions

Assist in coordinating church meetings and ministries. Also, support ministries and church events (ie. Fall Harvest, VBS, Conferences, etc.), which includes scheduling, logistics, and communication.

1. Assist with Volunteer Coordination

Assist with enlisting, empowering, and coordinating volunteers for discipleship, ministry, missions, outreach, and church functions to maximize people's involvement and ensure adequate support.

1. Database Management

Maintain accurate records of church members, volunteers, and other pertinent information using church management software or databases.

1. Assist with Facility Management

Assist with the management of church facilities, including scheduling room for events, coordinating maintenance and repairs, and ensuring compliance with safety regulations

1. Support our Engagement Beyond GracePoint

Support efforts to engage with local community, including outreach programs, partnerships (with churches, ministries, organizations, etc.), and participation in the community.

1. Able to Provide Personal Ministry

Must be ready at all times to reflect Jesus, pray with people, listen well, give counsel, serve, show compassion and minister in whatever way possible as need arises.

POSITION QUALIFICATIONS

1. Associate Degree or equivalent; additional training or training in office administration or related fields is a plus.
2. Strong organizational skills with the ability to multitask, make decisions, prioritize, and take initiative effectively.
3. Excellent communication skills, both verbal and written, with a friendly and professional demeaner. Strong interpersonal skills and ability to collaborate with staff.
4. Proficiency in office software. Experience with church management software or database is preferred.
5. Experience with digital design and digital design software is highly desirable.
6. Ability to work collaboratively as part of a team and independently with minimal supervision.
7. Understand, respect and live out the mission, values, statement of faith, church covenant of GracePoint Church.
8. GracePoint Church Membership with active participation in the life of the church (ie. Ministries, Small Group, etc.) is a requirement for the Administrative Assistant.