Calendar Management

• Ensure CEO's schedule aligns with his priorities, making trade offs as needed. Ensure adequate time for thinking, planning & preparation, and staff care
• Plan, prepare, and organize a variety of meetings and events: including reserving and preparing meeting rooms, attending to meeting logistics, arranging catering, & planning retreats
• Proactively identify and suggest ways to free up CEO on a regular basis
• Observe and notate energy gain and energy drain activities; schedule meetings and work accordingly.
• Constantly remain 1 day, 1 week, and 1 month ahead of ceo and prepare for what's coming

Email Management

• Prioritize incoming emails to ensure timely communication, responding on behalf of CEO when possible
• Proactively write and edit email communication in CEO voice and tone
• Transfer tasks generated through email into CEO task management system

Administration

• Assist with financial duties: clear ministry card, coordinate invoice payments and tracking, coordinate new contract creation/renewals, and assist with financial transfers
• Book travel, add details to calendar, and coordinate trip preparation
• Anticipate, prepare, distribute, and maintain a variety of agendas, reports, meeting notes, contracts and materials.
• Maintain organized digital files in google drive.
• Build and maintain up to date database of key stakeholders ensuring regular connections with the right people
• Assist with various tasks for the Executive Leadership Team
• Work directly with the CEO to support all aspects of his daily work routine