Job Overview

Job Description: This is a part-time position with potential to grow into full-time. The Administrative & Partnerships Coordinator supports the mission by ensuring smooth daily operations, coordinating events, cultivating strong relationships with churches, donors, and community partners, and supporting marketing efforts in collaboration with the Communications Coordinator. This role requires excellent organizational skills, attention to detail, and a heart for building Christ-centered partnerships that strengthen and expand the ministry.

Desired Work Characteristics  

• Loves Jesus above all else

• Gets things done with results to show for their effort

• Accomplishes things that are remarkable – above and beyond what is expected

• Exercises sound decision-making skills, acting quickly and decisively

• Creative and flexible problem-solving strategies

• Excellent record-keeping and organizational skills

• Communicates well and can convince others to act

• Flexibility with growing and changing ministry needs

• Team player with a great attitude and helps unify the team

Job Description

Key Responsibilities:

Administrative Support

• Manage calendars, scheduling, and communications for the team.

• Maintain accurate records, databases, and donor information.

• Prepare correspondence, reports, and documentation as needed.

• Assist with follow-up and care for donors and ministry partners.

• Help oversee office systems and ensure efficient daily operations.

Marketing Support

• Assist in the creation of marketing materials and campaigns in collaboration with the Communications Coordinator.

• Support digital and print marketing efforts through tools like Canva and Mailchimp.

• Help ensure consistent branding and visual presentation across promotional materials.

• Provide administrative support for donor-focused marketing and fundraising initiatives.

Events & Ministry Programs

• Coordinate logistics for ministry events alongside event planner, fundraisers, outreach activities, and trainings.

• Recruit, schedule, and encourage volunteers for events and programs.

• Manage event details including hospitality, setup/teardown, and post-event follow-up.

• Track budgets and outcomes to evaluate event effectiveness.

Church & Community Partnerships

• Build and strengthen relationships with churches, pastors, donors, and community leaders.

• Identify and develop opportunities for churches and partners to pray, give, and serve.

• Represent the ministry at church services, events, and community gatherings.

• Assist with the cultivation of donors and supporters through thoughtful engagement.

• Cultivate long-term partnerships that reflect Christ and advance the mission.

Qualifications:

• Strong written and verbal communication skills.

• Administrative and organizational experience required.

• Experience in event planning, marketing, or partnership development preferred.

• Relational, approachable, and able to engage well with a variety of people.

• Proficiency in Microsoft Office Suite, Google Workspace (Docs, Sheets, Forms, Drive), Canva, and tools such as Mailchimp, Zoom, etc.

Flexibility is a vital aspect of this role. There will be miscellaneous task and responsibilities assigned to you. It will be essential that your role be viewed as being a flexible team member.