Job Overview

This position reports directly to the Executive Assistant and provides comprehensive administrative support to both the Executive Assistant and the Pastoral Staff, as well as other ministries when necessary. Key responsibilities include answering phones, conducting research, preparing statistical reports, and handling information requests.

Job Description

Church Administrative Assistant – Covenant United Church of Christ  

Job Description: This position reports directly to the Executive Assistant and provides comprehensive administrative support to both the Executive Assistant and the Pastoral Staff, as well as other ministries when necessary. Key responsibilities include answering phones, conducting research, preparing statistical reports, and handling information requests.

Additionally, this role involves assisting with facilities operations, monitoring volunteers, and performing various clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Essential Job Duties and Responsibilities: • Administrative Support: Assist the Executive Assistant with daily administrative tasks, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Communication: Handle incoming calls, emails, and correspondence. Draft and edit documents, reports, and presentations as needed.

• Office Management: Maintain office supplies inventory, order supplies when necessary, and ensure the office environment is organized and efficient.

• Event Coordination: Help organize and coordinate company events, meetings, and conferences, including preparing agendas, materials, and logistics.

• Document Management: Maintain and update company records, files, and databases. Ensure all documents are properly filed and accessible.

• Expense Management: Assist in tracking and processing expense reports, invoices, and reimbursements.

• Special Projects: Support the Executive Assistant and other departments with special projects and tasks as assigned.

• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

• Additional Duties: Perform other necessary and related administrative work as may be assigned.

Qualifications: Education: An associate degree or higher is preferred. Experience: Minimum of 2 years of administrative experience, preferably in a church environment.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional demeanor and appearance

Working Hours: Part-time schedule of 12-15 hours per week, with flexibility to accommodate occasional additional hours as needed.

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