Job Overview

The Church Office Personnel will provide administrative support to ensure efficient operation of the church office. This individual will assist with a variety of tasks including managing correspondence, scheduling events, maintaining records, and coordinating with church staff and volunteers. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Job Description

Key Responsibilities:

1. Administrative Support: – Answer and direct phone calls, emails, and other forms of communication. – Greet and assist visitors to the church office. – Manage the church calendar, scheduling appointments, events, and meetings. – Prepare and distribute church bulletins, newsletters, and other communications. – Maintain office supplies inventory and place orders when necessary.

1. Records Management: – Maintain and update church databases, including membership records and contribution records. – Ensure proper filing and storage of church documents and records. – Handle confidential information with integrity and discretion.

1. Financial Tasks: – Assist with the collection, recording, and deposit of tithes and offerings. – Process invoices, expense reports, and other financial documents. – Coordinate with the church treasurer or accountant as needed.

1. Event Coordination: – Assist in planning and organizing church events, meetings, and programs. – Coordinate logistics for special events, including setup, registration, and communication with attendees. – Work with volunteers and staff to ensure smooth execution of events.

1. Communication and Public Relations: – Maintain the church website and social media accounts with up-to-date information. – Communicate effectively with church members, volunteers, and the community. – Create and distribute promotional materials for church events and programs.

1. Other Duties: – Perform other administrative tasks as assigned by the pastor or church administrator. – Participate in staff meetings and training sessions.

Qualifications: Required: –

Education: High school diploma or equivalent; associate’s degree or higher preferred.

Experience: Prior experience in an administrative or office management role.

Skills: –

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). – Strong organizational and time management skills. – Excellent verbal and written communication skills.

Ability to multitask and prioritize tasks effectively.

High level of attention to detail and accuracy.

Ability to work independently and as part of a team.

Other: – Commitment to maintaining confidentiality. – Understanding and alignment with the church’s mission and values.

Preferred: Experience: Previous experience working in a church or nonprofit organization.

Skills: – Familiarity with church management software (e.g., Church Community Builder, Planning Center).

Basic bookkeeping skills. – Social media and website management experience.

Personal Attributes: – Friendly and welcoming demeanor.

Strong interpersonal skills. – Dependable and punctual.

Flexible and adaptable to changing priorities.