Job Title: Church Office SecretaryReports To: Pastor/Church AdministratorEmployment Type: Part-Time (28 hours/week)Work Schedule: Monday–Thursday, 9:00 AM – 4:30 PM

Position Summary:The Church Office Secretary serves as the administrative and communication hub of the church, providing essential clerical support to the pastor, staff, and congregation. This role requires strong organizational and computer skills, confidentiality, professionalism, and a heart for ministry.

Key Responsibilities:Administrative Duties

Serve as the first point of contact for visitors, calls, and emails

Manage the church calendar, weekly bulletin, monthly newsletter, schedule appointments, and coordinate use of facilities

Maintain accurate records, including membership rolls, attendance, and giving

Prepare, print, and distribute weekly bulletins, newsletters, and other communications

Process incoming and outgoing mail

Order and manage office supplies

Communication & Support

Relay messages to appropriate staff and ministry leaders

Assist the Worship/Technology Pastor in maintaining the church's social media and website content (as applicable)

Support ministry leaders with materials, scheduling, and communication needs

Assist with announcements and public relations for events and services

Financial & Recordkeeping (if applicable)

Record offerings and donations in the church management system, participate in the Monday morning church offering count from Sunday.

Maintain accurate church membership and Sunday School Class roles.

Prepare reports for leadership as needed (with oversight from treasurer or bookkeeper)

Qualifications:

Previous experience in office administration or secretarial work (preferably in a church or nonprofit setting)

Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database entry

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Ability to maintain confidentiality and exercise discretion

Friendly, welcoming demeanor and a servant-hearted attitude

High school diploma or equivalent (college coursework a plus)

Working Conditions:

Office-based; must be available to work onsite Monday through Thursday from 9:00 AM to 4:30 PM

Occasional attendance at church events may be requested for support (advance notice provided)