Job Overview

Are You the Right Hand Every Mission-Minded Leader Prays For?

Does this sound like you?

• You enjoy staying several steps ahead of a fast-moving leader—helping them stay focused, prepared, and effective.
• You're energized by keeping calendars, details, and conversations organized with consistency and care.
• You want your administrative gifts to serve something greater than the bottom line.

If so, keep reading. This is more than a job—it's kingdom service.

Help Lead a Global Gospel Movement From Behind the Scenes

At ABWE, our mission is to fulfill the Great Commission by multiplying leaders, churches, and mission movements among every people. As the Executive Administrative Assistant to the President, you'll be equipping a visionary leader to stay focused on what matters most: advancing the gospel worldwide.

This is a high-trust role requiring discretion, initiative, and an eye for both people and process. You'll help keep the Office of the President moving forward—relationally, logistically, and spiritually.

Your Core Contributions

This role goes beyond calendars and correspondence. Here's how you'll make an impact:

• Guard the President's time—manage schedules, screen communications, and protect focus
• Handle logistics with excellence—board meetings, travel, events, and projects
• Prepare communications—reports, presentations, and donor correspondence
• Build connections—representing the President with warmth and professionalism to staff, missionaries, donors, and partners
• Stay proactive—anticipate needs, track priorities, and follow through carefully
• Model servant leadership—showing hospitality, confidentiality, and relational wisdom in every interaction

What Makes You a Good Fit

You'll thrive in this role if you:

• Are highly organized and detail-conscious
• Notice what others miss and keep track of priorities with ease
• Work well under pressure and adapt quickly
• Have a servant-hearted attitude and a willingness to help
• Find joy in supporting leaders and enabling their best work
• View administrative service as a calling, not just a task list

Must-Haves:

• A growing relationship with Jesus Christ and alignment with ABWE's mission
• 3+ years of executive-level administrative experience (nonprofit or ministry setting preferred)
• Proficiency in Microsoft Office and digital productivity tools
• Strong communication and organizational skills
• Proven discretion with sensitive information

Nice-to-Haves:

• Associate's degree or higher in business/office administration
• Experience with CRM systems or donor databases
• Background in missions, ministry, or gospel-centered nonprofit work

Why This Role Matters

Every gospel movement depends on people behind the scenes who keep things running. This is your opportunity to use your God-given gifts to serve global missions from right here at ABWE headquarters in New Cumberland, PA. You'll join a team that prays together, plans together, and seeks excellence in all we do—because the mission matters.

The Invitation

If you want your weekdays to mean more than meetings and memos—if you want your administrative strengths to help fulfill the Great Commission—we'd love to hear from you.

Job Description

Job Title: Executive Administrative Assistant

Job Type: Full-Time/Hourly/Non-Exempt

Job Summary/Primary Role: The Executive Administrative Assistant to the President serves as a key support role within the ministry, ensuring that the President is equipped to lead effectively and carry out the goals of the mission with excellence. This individual provides high-level administrative, logistical, and relational support while maintaining confidentiality, spiritual sensitivity, and organizational integrity.

This position requires a heart for missions and ministry, a professional demeanor, and the ability to manage a wide variety of tasks in a dynamic, fast-paced environment.

Essential Functions and Responsibilities include but are not limited to:

• Serves as the primary point of contact for internal and external communication on behalf of the President.
• Manages the President's calendar, including scheduling meetings, appointments, travel arrangements, and speaking engagements.
• Coordinates logistics for board meetings, executive team meetings, and special events led by the President.
• Prepares correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Organizes and maintains files, records, and contact databases. Manages constituent and donor contacts, communications, and appointments through various platforms.
• Anticipates the needs of the President and proactively manage priorities and follow-ups.
• Helps steward ministry culture through relational hospitality and discretion when engaging with staff, missionaries, supporters, and partners.
• Maintains confidentiality and exercise discernment in handling sensitive information.
• Supports strategic projects and initiatives as assigned by the President.
• Performs other duties or special projects as required or as assigned.

Qualifications: Ability to pass background check and all necessary clearances as mandated by the Commonwealth of Pennsylvania.

Education: Associate's Degree in business administration, office administration or related field preferred. Strong work history in lieu of degree would be considered.

Minimum Prior Experience Required: Proven experience (3+ years) in executive-level administrative support, preferably in a nonprofit or ministry context.

Travel: Some domestic travel will be required for this position. International travel may be considered.

Necessary Attributes:

• Joy-filled personal faith rooted in Jesus Christ and a heart to serve.
• Exceptional organizational and communication skills—both written and verbal.
• Proficient in Microsoft Office Suite, calendar management tools, and other relevant software.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• High level of professionalism, discretion, and relational maturity.
• Calm under pressure, adaptable to shifting priorities, and joyful in service.
• A servant-hearted attitude with a willingness to go above and beyond to support mission goals and efforts.

Christian Life:

ABWE is a Christian organization, and it is necessary that employees possess and maintain a lifestyle that is above reproach. Employees are encouraged to participate in staff events including corporate and departmental prayer times and staff meetings and lunches.

All ABWE employees must:

• Be a believer in the Lord Jesus Christ and able to articulate a personal testimony of salvation.
• Be walking in Christ-like obedience to Biblical standards in ways that evidence a transforming relationship with Jesus Christ, particularly as outlined in ABWE's Christian Code of Conduct.
• Be a current and active member and/or regular attendee of a like-minded local church that aligns doctrinally with ABWE.
• Be able to fully support ABWE's mission, vision, core values, Statement of Faith, and ministry philosophy.
• Be able to follow all guidelines set forth in the ABWE IHQ Staff Handbook.

Physical Demands and Work Environment: The physical demands are minimal and typical of similar jobs in comparable organizations, including extended periods of time sitting at a desk. The work environment is representative and typical of similar jobs in comparable organizations. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus. The employee will spend their time in an office environment with a moderate to high noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.