Job Overview

The ideal candidate will provide high-level strategic support to the Founder & President/CEO, serving as a key liaison to Giving Partners, Multiplying Partners, and external consultants. This role ensures seamless daily operations by managing schedules, coordinating projects, and facilitating internal and external communications globally. A strong understanding of global time zones and cultural nuances is essential to support effective communication and collaboration.

Key responsibilities include facilitating strategic decision-making processes, coordinating diverse tasks, and managing projects to achieve timely, accurate, and successful outcomes. The role requires a proactive approach to planning and execution, following established procedures to ensure efficiency and effectiveness in all assignments.

Job Description

Essential Job Duties and Responsibilities:

• Schedule and calendar virtual meetings for Founder & President/CEO in a timely and accurate manner, coordinating with meeting participants, confirming with all attendees prior to meetings, and assuring Founder & President/CEO is prepared for each meeting with historical notes readily accessible in calendar/Zoom links.
• Monitor Founder & President/CEO's email inbox for urgent or time-sensitive items, flag messages that require her follow-up, advising her via Voxer or text of time-sensitive information; delete junk or spam emails.
• Monitor unnecessary emails in the Junk, SaneBlackHole, and SaneLater email folders and move relevant emails to the Founder & President/CEO's email inbox, delete the others.
• Perform weekly Giving Partner mail merges, as well as at the end of each month, using a previously created Giving Partner letter, saving them in the appropriate folder, and printing them in the timeframe agreed upon with the Founder & President/CEO. In addition, once signed, prepare the letters for mailing and transport to the local Post Office, following the Procedures outlined.
• Enter data into and manage the CRM software for Giving and Multiplying Partners in a timely and accurate manner.
• Assist with travel-related tasks and preparation, as requested by the Founder and President/CEO, including the packing and/or shipping of workshop and exhibitor-booth related inventory.
• Manage accurate and up-to-date online store inventory and ship orders as received.
• Perform all pre- and post-workshop related tasks, including setting up and managing online electronic event registrations.
• Manage the Presence Point site of the DonorSee platform, adding projects as requested and monitoring gifts received on a weekly basis.
• Ensure the accurate and timely completion and processing of the Founder & President/CEO's bi-monthly Expense Reports and prepare for approval by Chair of the Board of Directors.
• Assist in creating email addresses for new team members and managing permissions via the Microsoft Admin Center.
• Notify the Founder & President/CEO every Monday morning via Voxer of the week's deadlines, as well as their respective due dates. Such tasks may include but are not limited to blog creation, podcast creation, prayer email video creation, newsletter creation, etc.
• Attend virtual quarterly Global Prayer Call typically held at 5:00 a.m. PT to accommodate Multiplying Partners in the widest variety of time zone.
• Create Minutes for the Board of Directors meetings held semi-annually, for the Founder & President/CEO's review and approval.
• Provide support to Founder & President/CEO, as needed, to ensure the Social Media Manager and Content Manager are prepared for and adhering to deadlines associated with the work they manage.
• Conduct research as requested by the Founder & President/CEO.
• Provide backup assistance to other staff during absences or peak workloads.
• Perform additional duties as required

Minimum Qualifications

• Ten years' experience successfully assisting and working with a high-capacity executive, including experience in interfacing professionally, via text, email, and telephone, with business and ministry partners, as well as with donors (Giving Partners) and those who teach, train, and facilitate the shepherding principles (Multiplying Partners) in their spheres of influence around the world.
• A high comfort level and desire to serve in a faith-based environment with behaviors that demonstrate godly principles.
• Proficient in using a Mac computer.
• Proficient in the Microsoft Windows Suite, including mail merge.
• Possess a high comfort level with work location flexibility, i.e., working at home, on-site at a Presence Point office, or at the Founder & President/CEO's office location – all located in close proximity to the other.
• Familiarity with Customer Relationship Management (CRM) software.
• Strong, proven, and gracious professional written and oral communication skills.
• Strong, proven, and gracious project management skills.
• Demonstrated service to church or faith-based organizations.
• Familiarity with Bible study software.
• Valid driver's license.

This position is located in the Tri-Cities, Washington area with occassional office hours as needed.

Work hours are: 9am-2pm, Monday-Friday, with flexibility as necessary per project requirements.