Job Overview

JOB SUMMARY The Marketing & Communications Assistant works closely with the VP of Marketing & Communications and expedites the flow of work through the Marketing & Communications team.

GOALS This job exists to effectively communicate the vision and mission of Global Disciples through supporting the Marketing & Communications team in accomplishing team objectives.

Job Description

DUTIES

• Undertake daily administrative tasks to ensure the functionality and coordination of the Marketing & Communications team's activities.
• Manage team calendars and other team communication.
• Manage inventory of promotional materials and books written by Global Disciples staff. Track book sales and distribution.
• Submit invoices from marketing vendors to the finance department and keep track of expenses related to the marketing budget.
• Prepare expense reports for the Vice President of Marketing & Communications.
• Compile data from market research.
• Assist the Vice President of Marketing & Communications with press release distribution and the dissemination of internal and external communications.
• Catalog Global Disciples story and video content submitted by our Global Disciples staff, in preparation for review by the Content Manager.
• Support Marketing Campaign Specialist in management of Monday.com.
• Support the Marketing & Communications Team through creating presentations, preparing simple designs in Canva, and creating graphs and tables.
• Serve as back-up receptionist for the front desk and answer phones as required.

Event Responsibilities:

• Work with Director of Events to coordinate, attend, and provide onsite event setup, stage management and breakdown of in-person donor events.
• Ensure event follow-up, including sending thank you letters and submitting expense reports.
• Collect and ship promotional materials for events and speaking engagements.
• Post events on relevant event sites.
• Assist Director of Events with preparation of event materials and seating charts.
• Set up iPads for event check-in.

QUALIFICATIONS

• Must be a committed follower of Jesus Christ and an active member of a Christian church.
• Strong project management skills.
• Passion for the mission and work of Global Disciples and alignment with its statement of faith, goals, purposes, and objectives.
• Outstanding relational, verbal, and written communication skills, with a high level of accuracy.
• Self-starter, initiator who is organized and can relate detail to the overall picture.
• Adaptable and highly detailed.
• Experience in PowerPoint.
• Bachelors degree preferred.
• SalesForce, Monday.com, HubSpot and Canto experience preferred.
• Microsoft Office 365, Adobe Suite, ZOOM, social media platforms, and software-based contact management experience preferred.