Job Overview

This full-time hybrid role is ideal for a mission-minded individual with a deep commitment to Christian values and the ministry goals of FCFI. The position is also designed to anticipate and alleviate operational demands currently handled by the Executive Director, freeing leadership to focus on strategic direction, fundraising, and ministry expansion.

This is a hybrid position based in Kalamazoo, MI, with 3–4 days in the office and 1–2 days remote each week.

Key Responsibilities

Administrative & Office Support

• Oversee daily office functions including mail processing, supplies, scheduling, and calendar management.
• Serve as a primary point of contact for ministry inquiries, internal communications, and external partners.
• Maintain organized digital and physical filing systems, ministry records, mailing lists, and resource inventories.
• Provide broad administrative support to the Executive Director and ministry staff, including preparation of reports, presentations, and board materials.
• Sign up for events, recruit and coordinate volunteers, and manage event supply logistics.
• Assist with communication and coordination with donors, volunteers, board members, ministry partners, and church contacts.
• Recruit and manage office volunteers to assist with routine office functions and projects.
• Manage Executive Director's travel and lodging arrangements for ministry events, conferences, and disaster response deployments.
• Monitor ministry calendar, track key deadlines for events, board meetings, reporting, and communication schedules.
• Assist with grant writing, grant management, and reporting requirements.

Donor and Data Management

• Maintain accurate donor records using donor management software, ensuring timely data entry and updates.
• Generate donor reports, analyze giving trends, and support donor communications and recognition efforts.
• Prepare giving statements, personalized acknowledgment letters, and receipts for donor contributions.
• Manage donor-related mailings, resource distributions, and periodic fundraising communications.
• Monitor recurring donor commitments, send reminders, and coordinate donor renewal prompts.
• Assist the Executive Director in tracking major donor activity and preparing tailored communication for major donors and churches.

Program and Project Coordination

• Support logistics for outreach events, disaster relief deployments, mission projects, farm shows, and conferences.
• Serve as a liaison with volunteers, partners, vendors, and host organizations to ensure smooth event execution.
• Track participation data, gather feedback from events, and contribute to post-event analysis and reporting.
• Maintain inventory systems for walking sticks, literature, tents, displays, promotional items, tools, and equipment used in ministry events.
• Oversee production, assembly, and shipment of outreach materials and ministry kits.
• Coordinate post-event follow-up communications with participants, partners, and volunteers.
• Serve as a backup point of contact for disaster response logistics, including lodging, transportation, and equipment coordination.
• Manage and grow online discipleship follow-up systems, including data management, volunteer recruitment, church partnerships, and technical support for digital platforms.

Job Description

Qualifications

• Strong organizational, problem-solving, and time-management skills.
• Ability to work independently, identify operational gaps, and implement solutions with limited supervision.
• Proficiency with Microsoft Office Suite, Google Drive, Dropbox, and other cloud-based tools.
• Experience with donor management or CRM software (preferred but not required).
• Clear, professional written and verbal communication skills.
• Familiarity with QuickBooks or bookkeeping systems is a plus.
• Experience with social media management tools, email marketing platforms (e.g., MailChimp), and ministry communications is a plus.
• Ability to coordinate multiple projects and priorities simultaneously.
• Alignment with the mission, values, and faith-based approach of FCFI.
• Willingness to work on-site in Kalamazoo 3–4 days per week, with occasional travel for ministry events, farm shows, or disaster response deployments.

Faith Alignment Requirement: The Fellowship of Christian Farmers International (FCFI) is a Christian ministry. As such, and in accordance with Title VII of the Civil Rights Act of 1964 as a Christian ministry, FCFI hires individuals who align with and affirm its Christian mission and Statement of Faith. This position involves representing FCFI's religious values and participating in faith-based activities, including prayer, discipleship initiatives, and evangelism support.

Preferred Experience

• Nonprofit or ministry administration experience.
• Volunteer recruitment, training, and coordination experience.
• Event planning, conference coordination, or outreach logistics experience.
• Database management, spreadsheet proficiency, and ministry resource coordination.
• Grant writing, proposal development, and grant administration experience.
• Experience in online discipleship, missions mobilization, or digital ministry platforms.

Compensation and Benefits

• Competitive salary based on experience.
• Paid sick leave (up to 40 hours per year), with an additional 32 hours of non-compensated leave available.
• Flexible hybrid work schedule (3–4 days/week in office).
• Opportunity to serve in a Christ-centered ministry with worldwide impact.
• Strategic engagement in evangelism, discipleship, missions, and disaster response can help achieve the goals of personal ministry growth.