Job Overview

Title: HCC Office Manager (Full Time with Benefits)

Reports to: HCC Administrative Pastor

Relates Closely To: Facility Supervisor, General Affairs Deacon, Church Treasurers

Supervises: English Administrative Assistant, Chinese Administrative Assistant, IT Coordinator, Church Accountant (on non-treasury items such as work hours, sick leave, vacation, and etc.), and office volunteers

Purpose: To manage the day-to-day business operations of the church. Duties include office management, financial management, and general business management.

Work Hours: Tuesdays thru Fridays and Sundays. Generally, Saturday and Mondays are off days. However, note that you may be expected to work partial hours on Saturdays (on an as-needed basis), and work late hours on certain Fridays for church ministries/activities.

Job Description

RESPONSIBILITIES

To work with others in the planning and implementation of various projects and programs within the church at large.

1. Office Management
   1. Oversee the office staff (See above) to ensure the timely completion of their responsibilities.
   2. Coordinate the general weekday operations of the church office such as supervising volunteers to help with the following tasks:
      1. Prepare the church bulletin weekly
      2. Help prepare retreat booklets, funeral programs, and wedding programs on an as needed basis.
      3. Coordinate the use of the church van for transporting the elderly or college students to church ministry events.
   3. Answer church phone, greet visitors, and engage with solicitors on as needed basis.
   4. Maintain office equipment and office supplies
2. Financial Management
   1. Work with the Church Treasurer to ensure proper fund usage and financial compliance for church operations.
   2. Collaborate with the General Affairs Deacon and Facility Supervisor to prepare and maintain the General Affairs budget.
   3. Maintain all insurance policies (excludes health coverage for staff) associated with the church
   4. Coordinate matters with outside businesses and municipality entities in conjunction with the Administrative Pastor.
3. General Business Management
   1. Manage room reservations and facility rentals along with related policies
   2. Manage logistics for events and special projects
   3. Coordinate events such as funerals and weddings for members and non-members
   4. Provide or arrange for translation support for the English, Mandarin, and Cantonese congregations.

SKILLS/QUALIFICATIONS

1. Education: Associate or higher degree from an accredited institution is required.
2. Experience: Prefer 2 or more years of administrative leadership experience in North America
3. Language: Proficiency in English required. Conversational Mandarin or Cantonese, a plus.
4. Cultural Context Experience: Prefer previous experience working within Asian community context.
5. Character Traits:
   1. Teachable and servant–hearted
   2. Detail-oriented, self-motivated, highly organized
   3. Able to work on multiple tasks with little supervision; proactive in resolving problems
   4. Team player who can work with people of differing opinions
6. They must be a born-again baptized Christian that agrees completely with the Articles of Faith, Church Constitution and the Mission and Core Values of HCC
7. They must be a current HCC member or willing to become a member after employment.

Ministry Skills:

1. 1. Strong organizational skills
   2. Strong interpersonal skills; good verbal & written communication; ability to type & translate Chinese is a plus
   3. Experience in supervising staff and delegating responsibilities
   4. Experience in financial skills such as purchasing, accounting, and budgeting
   5. Working knowledge of computers and proficiency in software programs, including Microsoft Office Suite and Google apps (Gmail, Calendar, Docs, Drive, Sheets)
   6. Sensitive to ministry in a Chinese American context, a plus

Physical Abilities:

1. 1. Have a clear motor vehicle record (MVR).
   2. Lift equipment and supplies weighing up to 50 pounds.