Operations Coordinator
Job Overview
The Operations Coordinator plays a key support role on the Operations Team at International Project (IP), contributing to organizational effectiveness through hands-on implementation of administrative and operational systems. This position helps uphold strategic goals by ensuring internal processes run smoothly and efficiently, as directed by the COO.
Job Description
- Administrative & Office Management
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- Maintain documentation and filing systems for operational, HR, and financial records.
- Manage email inboxes, phone lines, and general inquiries with professionalism and clarity.
- Oversee office supplies and equipment, maintaining cleanliness and functionality of common areas.
- Coordinate internal meetings, events, schedules, and appointments.
- Provide administrative support to the COO and Operations Team.
- Finance & Donor Management
- Uphold the operations budget throughout the fiscal year under the direction of the COO.
- Process, record, and deposit donations twice weekly.
- Manage payroll, tax filings, and payment of liabilities.
- Work with bookkeeper and missionaries to ensure financial records remain up to date.
- Administer and manage the donor database (Virtuous).
- Human Resources & Onboarding
- Maintain employee, missionary, and partner files in compliance with best practices and legal standards.
- Oversee onboarding and pre-field preparation for new staff and missionaries after acceptance.
- Ensure adherence to HR policies and protocols across teams.
- Program Coordination & Support
- Update all program documents and forms annually.
- Coordinate logistics for programs (e.g., training, internships, and short-term teams) in collaboration with the Mobilization, Finance, and Field Missionaries.
- Maintain dashboards and tracking tools related to program and missionary involvement.
- Produce reports and summaries as needed for internal review and leadership decision-making.
- Operational Support
- Assist in ensuring programmatic consistency and quality across finance, HR, communications, and IT systems.
- Maintain tracking systems to monitor ministry progress and provide updates to executive staff.
- Manage subscriptions, IT needs, and vendor relationships in coordination with Operations leadership.
- Assist in the planning and execution of the annual conferences.
- Provide project briefs, presentations, or logistical reports upon request to support leadership and department heads.
Church Name: International Project
Location: New York, NY
Website: https://internationalproject.org/
Job Type: Full-time
Role: ADMINISTRATIVE
Salary: TO BE DETERMINED
Date Posted: 5 days ago
Location: New York, NY
Website: https://internationalproject.org/
Job Type: Full-time
Role: ADMINISTRATIVE
Salary: TO BE DETERMINED
Date Posted: 5 days ago