Job Overview

Office Administration & Operations

● Manage daily operations ● Maintain organized digital and physical filing systems ● Coordinate office supplies, equipment and vendor/partner relationships ● Oversee facility needs and service contracts ● Assist with scheduling, documentation, and internal coordination ● Support onboarding logistics as needed ● Help maintain organizational policies and procedural documentation

Financial Coordination & Stewardship

● Process invoices, reimbursements and purchase orders ● Reconcile receipts and documentation for business-related purchases to ensure accuracy and compliance ● Maintain accurate and organized financial records within designated filing systems ● Track event expenses and assist with budget monitoring ● Partner with external accountants to ensure timely and accurate reporting ● Support payroll preparation as needed ● Uphold internal financial controls and nonprofit stewardship best practices

Job Description

The Operations & Finance Coordinator plays a vital role in advancing our mission by ensuring the smooth and efficient operation of our office and financial processes. This position provides clerical and administrative support to the Director of Operations & Finance and strengthens the internal systems that allow our programs to thrive. The role helps steward resources with excellence, integrity, and accountability.

The ideal candidate is highly organized, detail-oriented, and proactive, with a passion for supporting meaningful work behind the scenes. This individual promotes excellence in organizational processes and operates in alignment with SOS values.