Job Overview

Responsibilities:

• Maintain Attention to Detail: Review all documents, schedules, and communications for accuracy. Ensure that all information is precise and up-to-date.
• Be Proactive & Exhibit Foresight: Identify potential challenges before they arise and propose solutions. Aides must have foresight to anticipate the needs and priorities of the President and take initiative to streamline processes and improve efficiency within the President's office.
• Manage Scheduling: Coordinate the President's calendar meticulously, arranging meetings, travel, and events with forethought to avoid conflicts and ensure optimal use of the President's time.
• Handle Confidential Information: Manage sensitive information with the utmost discretion, maintaining confidentiality and integrity at all times.
• Support Communication: Clear and concise communication is essential, both in writing and verbally, as Aides often act as a liaison between the President and other staff or external parties. Draft correspondence, prepare reports, and communicate on behalf of the President as required, ensuring clarity and professionalism.

Job Description

Role Summary: The President's Aide is a pivotal role that requires a highly organized, detail-oriented individual with exceptional foresight and a proactive mindset. The Aide will be responsible for ensuring the smooth operation of the President's daily schedule, managing correspondence, and providing comprehensive support to the President's initiatives.

Work Hours: Work hours are typically Monday through Friday, 9:00 AM to 5:00 PM; however, flexibility is required to accommodate earlier or later hours and occasional weekend work based on the President's schedule, travel, and ongoing projects. The Aide may need to be available for urgent matters outside of typical working hours. This position requires a high level of commitment and the ability to adapt to a dynamic, fast-paced environment.

Salary Range: $50,000 to $70,000

Essential Skills:

• Organizational Skills: Efficiently manage tasks and information .
• Multitasking: Handle multiple tasks simultaneously.
• Time Management: Prioritize tasks and manage time effectively to meet deadlines.
• Communication Skills: Clear and effective written and verbal communication.
• Data Entry: Proficient in accurately entering and managing data.
• People Skills:Build and maintain strong working relationships.
• Persuasion: Ability to influence others and negotiate when necessary.
• Problem-Solving: Identify issues and develop effective solutions.

Willingness to Travel: This role requires a high degree of flexibility and the ability to travel frequently, often at short notice. The President's Aide must be prepared to accompany the President on domestic and international trips, ensuring continuity of support and seamless operation of presidential duties while on the move. These trips will be by airplane, train, subway, or car. The Aide must be ready to rent and drive vehicles for up to 8 hours at a time. The ideal candidate will be adept at managing travel logistics and comfortable with a dynamic work environment that extends beyond the confines of the traditional office setting.

Physical Requirements: The ideal candidate must be capable of walking unhindered (up to 5 miles at a time) and possess the physical strength to comfortably ascend and descend stairs while carrying up to 50 pounds of luggage. The Aide will need to be able to participate fully in travel without the constraint of motion sicknesses. These requirements are necessary to ensure the Aide can carry out required duties while traveling domestically and internationally with the President.

The President's Aide will facilitate social interactions across diverse cultural settings. The ideal candidate will be able to navigate various culinary environments with ease, ensuring full participation without the constraints of food allergies. This adaptability is crucial for maintaining the integrity and inclusiveness of all official engagements.

Computer Proficiency and Endurance: The President's Aide must be comfortable with extended periods of computer use, demonstrating the ability to sit and work at a computer for up to eight hours at a time. This includes managing extensive electronic correspondence, preparing documents, and conducting research. The candidate should possess strong computer skills and the endurance to maintain productivity during long stretches of desk work.

Qualifications:

• Bachelor's degree or equivalent experience in a related field.
• Must be 25 years of age or older to drive rental cars.
• Proven experience in an executive support role.
• Exceptional organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion when handling confidential information.
• Proficiency in office software and technology.
• Must agree with International Project's Philosophy of Ministry.