Southern Heights Baptist Church

Administrative Assistant

JOB DESCRIPTION: Office Administrator/Ministerial Assistant Title: OFFICE ADMINISTRATOR/MINISTERIAL ASSISTANT CLASSIFICATION: SUPPORT STAFF HOURS: Tuesday – Friday (Part time 20 hours per week 10:00 AM to 3:30 PM with half hour for lunch The Office Administrator and ministry Assistant works normal scheduled office hours with a half hour for lunch. Attendance at weekly staff meetings is required unless previously excused. Work Schedule will be set by Pastor and or Personnel Team. This position requires person to be on site daily as schedule dictates unless exception is approved by the Pastor, or Personnel Team Leader if Pastor unavailable. Function: This position oversees the office, communications, and daily technical operations of the church while assisting the ministerial staff with administrative support. This position reports directly to the Pastor.

MINIMUM REQUIREMENTS: The Office Administrator and/or Ministry Assistant is on the frontlines and is often the first person the public meets. In that sense, the Office and or Ministry Assistant must create an environment that is inviting to people who pass through daily. The work of the Office and Ministry Assistant grows more challenging each year as technology advances and expectations increase. The Office and Ministry Assistant must: Have a personal relationship with Jesus Christ. Have a caring attitude, excellent people skills, and high integrity. Be accessible, responsive, and flexible to handle the changing needs of the church. Have strong clerical, communication, computer, and organization skills. Be knowledgeable of SHBC and be able to coordinate scheduling. Have a high degree of attention to detail and task management. Maintains a cooperative team spirit with staff, volunteers, and congregation. Always maintain a positive attitude and poise under pressure. Maintains a servant's heart regarding the job description. Demonstrates a willingness to learn new tasks and functions. Maintains excellent attendance record. Makes every effort to schedule doctor and dentist appointments during personal time. Must fill out time card weekly and/or check in with computer program. Must be or become familiar with Southern Baptist and SHBC theology, philosophy, history, and programming. Must have a proficient understanding of the computer programs used by the church. Displays personal dress and appearance appropriate to the business and ministry of the church. Displays personal loyalty to the Senior Pastor, each member of the ministerial staff, church council, deacons, and other team leaders. Maintains personal integrity and self-motivation in the fulfillment of ministry. Job Benefits. Vacation: Employee will receive 4 days of vacation the first year of employment. Sick Leave: Employee has five sick days, (Doctor's excuse after 2nd day) one cannot save days, but days must be used for sick leave, self, husband, or children.

Holidays: Employee will receive Memorial Day, July 4, Labor Day, Thanksgiving (3 days) and the week of Christmas including Christmas Eve, Christmas Day, New Years Eve, and New Year's Day with pay. The Christmas leave is for weekdays and does not include extra pay for Holidays falling on weekends. Ethical Responsibilities: Because of the nature of the role, this person must demonstrate a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality. The wisdom to refrain from indiscriminately sharing information is critical.

Other duties as directed by your supervisor in line with above requirements.