Secretary/Office Manager – Zion United Church of Christ

Zion UCC Baroda Office Manager Job Description‬

‭Job Summary:‬ ‭ The Office Manager will report to the Church Moderator. The Office Manager will work‬ no more than 15 hours per week at $17.00/hr.

It is expected that all hours are worked‬ on-site. Timecards must be submitted to the treasurer every 2 weeks.‬

‭Responsibilities Include:‬ ‭1.‬ ‭Maintaining strict confidentiality on all matters.‬

‭2.‬ ‭Managing Official Church Communications‬ providing for the creation, collection, editing, publishing, and distribution of official‬ church communications with approval of pastor/Church Council designee, including but‬ not limited to:‬

a.‬ ‭Managing Church Email and Phone: Serving as resource person including but‬ not limited to: answering questions, directing questions and information to the‬ ‭appropriate parties, recording important information.‬ ‭b.‬ ‭Chimes Newsletters/ Worship Bulletins/ Church Directory‬ ‭c.‬ ‭Preparing and distributing mailings, meeting notices, as requested by and with‬ approval of committee chairs and/or pastor.‬ ‭d.‬ ‭Changing of the Church sign, Updating church website information‬ ‭e.‬ ‭Helping with other publications and projects by request of and with approval of‬ pastor and/or committees‬

3.‬ ‭Maintaining records of:‬ ‭a.‬ ‭Member information, including but not limited to address changes, change of‬ membership status, births, deaths, baptisms, marriages, confirmations, etc...‬ ‭b.‬ ‭Minutes, church documents and records, and appropriate filing‬

4.‬ ‭Managing Church Calendar‬ ‭a.‬ ‭Events of interest to the congregation including church, worship, and committee‬ events, local community events, Southwest Association, and Michigan‬ ‭Conference events with approval of pastor/Church Council designee.‬ ‭b.‬ ‭Review and update calendar regularly with approval of pastor/Church Council‬ designee.‬ ‭c.‬ ‭Schedule usage of buildings and equipment for meetings, special events, etc.‬‭

5.‬ ‭Managing Church Office Business‬ ‭a.‬ ‭Managing licensing and subscription renewals, mail, and other church business‬ as assigned by pastor/Church Council designee and other committees.‬ ‭b.‬ ‭Assisting Bookkeeper and Church Treasurer to coordinate bill payment.‬ ‭c. Maintaining and ordering of essential Office and Church supplies, including‬ assisting with purchases requested by pastor/Church Council designee and‬ ‭committees.‬ ‭d.‬ ‭Assisting Building & Grounds chairperson to coordinate routine repair and‬ servicing of all church repairs.‬

6.‬ ‭Managing Memorials‬ ‭a.‬ ‭Assisting in record keeping of Memorial information with the Bookkeeper‬ ‭b.‬ ‭Providing a report to the family of the total amount received, the names and‬ address of contributors.‬ ‭Requirements:‬ ‭1.‬ ‭Proficiency in computer skills including MS Office and Google Chrome.‬ ‭2.‬ ‭Practical experience in office management, preferably in a church or church-related‬ ‭institution.‬ ‭3.‬ ‭Ability to be self-motivated and have great attention to detail.‬ ‭4.‬ ‭Be a team player, share knowledge and skills; be willing to meet and work together‬ ‭with Pastor, Treasurer, Church Accountant/Bookkeeper, Moderator, and other staff‬ ‭and lay leaders.‬ ‭5.‬ ‭Demonstrate good interpersonal skills.‬ ‭6.‬ ‭Clear church-approved background check and follow Safe Church Policy.

Find more Christian jobs, ministry openings, and church positions at

https://www.christiancareercenter.com/

https://www.churchjobsonline.com/

https://www.christianjobfair.com/

Are you seeking your next calling? Want to find the right job faster? Try the Free Career Fit Test

https://www.careerfittest.com/