Accounts Receivable Specialist: Brookstone Schools
General Information
Job Title:
Accounts Receivable Specialist: Brookstone Schools
Job Description:
POSITION: Accounts Receivable Specialist (Part-time Hourly) STATUS: 20-25+ hours/week (Monday-Friday) YEARLY TERM: 12 months HOURS: 9:00 am – 4:00 pm (in person within these office hours) REPORTING RELATIONSHIPS Supervisor: Director of Finance & Operations Supervisor Of: N/A ________________________________________________________________________ SCHOOL MISSION: To glorify God by equipping under-resourced students academically, socially, and spiritually for future lives of leadership and service. ___________________________________________________________________ OVERALL EXPECTATIONS
- Conduct oneself with professionalism in speech, manner, and dress
- Maintain confidentiality of sensitive information
- Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and staff
ESSENTIAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS Specific responsibilities include (but are not limited to) the following: Accounts Receivable Bookkeeper (Tuition and Fees)
- Tuition Enrollment Agreement [in conjunction with Assistant to the Business Office]
- Assist families with FACTS Financial Aid application or providing necessary tax documents to the Business Office
- Maintain tracking information on status of financial aid assessment in spreadsheet
- Prepare and communicate with Families the Financial Aid Award and Annual Tuition from the Financial Aid Committee review and assessment
- NC Opportunity Scholarship – Monitor students' status with NCSEAA (application / qualified / accepted) and provide tuition schedule
- School Tuition and Lunch Fees [maintained in QuickBooks]
- Prepare monthly tuition and lunch fee invoices
- Set up recurring monthly invoices and payments, as appropriate
- Receive payments through Hyfin (Credit card, Check, Money Order)
- Prepare monthly past due statement for families
- Application Fees, Enrollment Fees, After School, Summer Camp
- Maintain support on receipts for checks and money order payments
- Prepare bi-weekly check deposit for Accountant
Record Keeping and Filing
- Follow established procedures and processes
- Document all receipts via Adobe to provide as support for deposits in QuickBooks
- Organize electronic copy for google drive folders
- Attach all electronic support documentation in QuickBooks
- Maintain hardcopy files in an organized fashion and purge when retention is reached
- Record daily tuition and fee deposits in QuickBooks
- Prepare weekly deposit reports for Accounting Manager review
Month-End Work
- Provide outstanding tuition and lunch fee balance report
- Follow up with families to ensure payment
- Assist Director of Finance with Benevolence requests
School Quarter-End Work
- Provide outstanding tuition and lunch fee balance report (share with School Office)
- Follow up with families to ensure payment
- Assist Director of Finance with Benevolence requests
- Inform School Office as families make payments to release report cards
Position Qualifications:
Qualifications
- Committed follower of Jesus Christ, reflecting a desire to serve Him and others in work and life.
- Eager to serve in a Christian learning environment, modeling diligence, perseverance, resilience, patience, courage, and Christian discipleship.
- Associate or Bachelor's degree recommended; advanced degree optional AND/OR
- Experience in Accounts Receivable, Accounts Payable or Business Administration
Application Deadline
Job Type:
Part Time
Salary Range:
TBD
General Information
Church/Organization Name
Brookstone Schools
Contact Name & Contact Info
Industry
Accounting/Finance
Denomination
Not Applicable
City, State
Charlotte, NC
Description of Organization
Our Mission
To glorify God by equipping under-resourced students academically, socially, and spiritually for future lives of leadership and service.
Our Vision
To raise up the next generation of leaders from Charlotte to engage their generation for Jesus Christ.
Our Values
- We believe that the Old and New Testament are inspired by God and are the final authority in faith and life.
- We believe that God in the person of the Holy Spirit convicts, teaches, and empowers those who accept Jesus as their Lord and Savior.
- We believe that as the body of Christ we are called to serve one another in love.
- We believe that academic excellence equips students to glorify God through the vocation in which they will be led to serve.
- We believe a Christ-centered education will produce the next generation of culture-shaping leaders.
- We believe parents are vital partners as they model crucial character formation while providing nurture and support.