Job Overview
Immanuel Church is a fast growing, center-city church in Nashville with attendance of over 1,200 people weekly. We strive to offer a welcoming environment to members and visitors through Christ-centered worship services and gospel culture across all our ministry areas. As the church continues to grow, our ministry needs are rapidly expanding and our administrative needs are significant. We have a driven, eager, gifted staff of pastors and ministry leaders, and we are seeking someone to manage ongoing administrative support for them.
This Administrative Coordinator functions as a sort of administrative hub through whom internal communications and requests will run. It requires responsiveness, flexibility, and an aptitude for problem-solving and creating systems and work-flows for the benefit of the staff. The AC is integrally involved in the weekly workings of the church office and will work closely with the whole staff, especially in support of the pastors and the executive director.
Job Description
Primary Responsibilities:
Assisting Staff – 70%
- Manage public Immanuel email and voicemail
- Serve as Planning Center point person for staff
- Develop proficiency in planning center in order assist other staff members as needed
- Process and delegate all Connect Card responses
- Venue/room scheduling
- Assist in PC and data management and member record keeping
- Create PC profiles for new members
- Manage staff calendar and PC calendar
- Manage stock of office supplies and office snacks
- Be the primary contact for various vendors/services for the church (e.g. cleaning supplies, IT, Novatech, catering, Costco, Office Depot, etc.)
- Assist staff members with orders and service requests as needed.
- Manage external events requests
- Welcome visitors to the office during reasonable business hours
- Collect & distribute office mail
Assisting Pastors and Executive Director- 30%
- Prepare weekly report of attendance numbers, prayer requests, giving numbers, etc. and distribute to staff and officers
- Follow up on submitted prayer requests, coordinating with deacons & elders
- Assist pastors with event management (reserving spaces, preparing materials, ordering catering, lining up deacon assistance, etc.)
- Coordinate new membership process
- Connect new member applicants with Elder for interview
- Provide welcome communication to new members.
- Coordinate new member welcome Sundays
- Manage and update membership directory in Planning Center
- Coordinate with Director of Teams on Believers Baptism process
- Schedule Baptism interviews with pastors
- Purchase gift bibles for baptism participants
- Coordinate baptism set-up
- Coordinate scheduling meetings on behalf of pastors and Executive Director
Requirements
- 3+ years experience in Administrative role minimum; 5+ years preferred
- Experience in church or non-profit work preferred
- Agreement with Immanuel Church doctrinal statement
- Aptitude with various software applications including G-Suite and church database software; familiarity with Planning Center preferred
- Strong organizational skills; project management experience preferred
- Enjoys working with and assisting a team