Church Administrative Assistant

Position Overview:

The church administrative assistant serves the church body, its leaders, and it's pastor by attending to the general running of the church office and assisting with the church's short- and long-term goals.

Principal Responsibilities:
• Answer and screen all incoming calls, routing them to the appropriate department when available and taking messages as needed
• Check mail daily / Sort and distribute / Respond as needed
• Maintain an orderly office that is clean and organized
• Manage the church's schedule (accounting for holidays, pastor's duties, ministry meetings, events, and rentals of the church facilities)
• Maintain and publish the church bulletins and events
• Answer request for information (including any necessary paperwork)
• Enter new visitor information into the church database
• Maintain an up-to-date database for attendance information
• Enter totals for weekly giving, manage deposits into the church's accounts, and work with church treasurer to manage and maintain financial records
• Oversee church staff/personnel files/payroll
• Maintain confidentiality on all pertinent information gathered for the church
• Manage church/office supplies while keeping track of inventory and purchasing additional supplies as needed
• Assist with managing the church's social media accounts (including posting, ads, etc.)
• Other requested duties/responsibilities as assigned

Qualifications Required:
• Must be committed to the church's mission, message, and beliefs
• Needs to be able to work at a fast pace and meet weekly deadlines
• Self-Starter with an innovative approach to administration and a keen eye for detail
• Must be to courteous and considerate to all church members/visitors (especially during times of grief and crises)
• Exercise exceptional judgment in dealing with sensitive and personal issues
• Must be proficient in bookkeeping
• Be comfortable working with technology (old and new) while working with general data processing
• Must be an able, willing, and positive member of the church team
• Must be able to communicate effectively, both verbally and in writing (including digital)
• Must be familiar with or willing to learn Church Windows

Educational Requirement:
High School Diploma Required / College Degree preferred