Church Administrative Assistant

Position: Church Administrative AssistantHours: 35 hours Location: Highland Park First Baptist Church

Pay Scale: Starting pay $18 an hour

About the Position

Our church is seeking a dependable, organized, and detail-oriented Administrative Assistant to help support the day-to-day administrative, communication, membership, and financial operations of the church. This position works closely with church leadership, staff, the treasurer, and finance committee to ensure church records and communications are accurate, timely, and well organized.

The ideal candidate will be comfortable working with people, handling confidential information, managing multiple responsibilities, and using a variety of computer and church-management programs

Key Job DutiesThe Administrative Assistant will provide general office and communication support for the church, including preparing bulletins, prayer lists, announcements, emails, flyers, brochures, and website updates. Responsibilities also include maintaining attendance and membership records, answering phones and emails, handling mail and office supplies, preparing documents for business meetings, and keeping church records current in Fellowship One. The position will also assist church leadership and staff with day-to-day administrative needs and church communications.

The Administrative Assistant will also handle important financial and payroll responsibilities, including processing payroll, maintaining contribution records, entering financial transactions and budgets into ACS, making weekly deposits, paying bills, and completing required tax filings and reports. Additional duties include maintaining accurate financial records, completing monthly and year-end financial closings, preparing annual contribution statements, filing W-2s and 1099s, and assisting the treasurer and finance committee with financial and business meeting reports.

We are willing to provide training and support for candidates who may not yet be familiar with all of the software programs used in our church, including Microsoft Office, Canva, Fellowship One, and ACS. The most important qualities we are seeking are a willingness to learn, attention to detail, dependability, and a heart for serving the church. Applicants must be active members of a Southern Baptist church.