Executive Pastor of Admin and Strategic Leadership

Executive Pastor of Admin and Strategic Leadership
(Finance, Personnel & Facilities)
Reports To: Executive Pastor / Senior Pastor
FLSA Status: Full-Time, Exempt

Position Summary

The Executive Pastor of Admin and Strategic Leadership serves a vital ministry role by stewarding the church's resources, supporting its staff, and caring for its physical spaces. This individual is responsible for the strategic coordination of the ministry team in pursuit of the church's vision. Along with the Lead Pastor and Executive Pastor of Ministries he will lead in setting strategic goals and targets as a key leader among staff and elected church leaders. He will help create an environment where ministry can flourish by ensuring financial integrity, fostering a healthy staff culture, and maintaining welcoming and functional facilities. This role partners closely with church leadership to advance the mission and vision of the church through faithful, wise, and Spirit-led administration.

1. Financial Stewardship

Faithfully oversee all financial operations of the church with integrity, transparency, and accountability
Oversee accounts payable (AP) process.
Oversee the accurate recording and posting of tithes and contributions as an act of stewardship and trust
Monitor ministry budgets and expense lines, helping leaders steward their resources well
Develop and maintain financial policies and procedures that reflect biblical stewardship principles
Review monthly financial reports, including profit and loss statements, to inform leadership decisions
Lead the annual budgeting process in collaboration with ministry leaders, aligning resources with vision
Provide financial forecasting and insight to support long-term ministry sustainability and growth
Ensure compliance with all financial regulations and best practices
Offer wisdom and guidance to leadership in all financial matters

2. Personnel Care & Leadership (Human Resources)

Shepherd and support the church staff by cultivating a healthy, Christ-centered workplace culture
Coordinate and lead staff meetings and other activities to set and achieve the church's goals and objectives; provide leadership in vision casting and goal setting.
Plan and preach sermons and sermon series in partnership with the Lead/Ex Pastors, as needed.
Lead recruitment and hiring processes, prayerfully seeking individuals called to serve in ministry roles
Oversee onboarding to warmly welcome and equip new staff members for success
Support ongoing staff development, training, and spiritual growth opportunities
Maintain and update employee handbooks, policies, and procedures with clarity and care
Provide guidance in employee relations, offering coaching, encouragement, and accountability when needed
Oversee disciplinary processes and terminations with grace, wisdom, and confidentiality
Regularly review and refine job descriptions to ensure clarity of roles and alignment with ministry needs
Project Future staff needs, making recommendations regarding staff additions or changes in ministry responsibilities
With executive team, set agenda for staff retreats
Ensure compliance with employment laws while reflecting the church's values and mission
Foster unity, encouragement, and collaboration among staff

3. Facilities & Campus Stewardship

Oversee all church facilities to ensure they are safe, welcoming, and conducive to ministry
Lead and support the Facilities Director and campus operations teams with encouragement and clarity
Oversee building projects, renovations, and improvements that enhance ministry effectiveness
Help develop and manage facilities budgets in alignment with overall financial plans
Ensure compliance with safety standards and building regulations
Oversee Facility's Director to ensure care of all properties, recognizing them as tools for ministry
Continually evaluate and improve campus operations to better serve the congregation and community

Qualifications

A strong and growing personal faith in Jesus Christ, with a heart for serving the local church
Possess the biblical qualifications outlined in 1 Timothy 3
Possess a BS or BA degree, Master's degree (MDiv) or equivalent seminary degree experience)
5+ years of leadership experience in operations, finance, HR, or related areas
5+ years leadership in a church setting- able to understand motivate and support ministry leaders
Strong understanding of financial management, budgeting, and forecasting
Knowledge of human resource practices and employment law
Experience in facilities or operations oversight preferred
Demonstrated leadership, organizational, and communication skills
High level of integrity, humility, and servant leadership
Be an active member of Grace Community Church and adhere to Grace's Statement of Faith

Key Competencies

Heart for ministry and stewardship
Wisdom and discernment in decision-making
Strong leadership and team development
Attention to detail and financial integrity
Ability to manage multiple responsibilities with grace and excellence
Relational and collaborative spirit