Ministry Operations Coordinator

Job Overview

The Ministry Operations Coordinator oversees and executes the administrative, communication, and operational functions of the church. This role strengthens the systems, processes, and communication structures so that the pastors, staff, and ministry leaders can focus on ministry, care, and discipleship.

Job Description

Primary Responsibilities

Communications & Information Management

• Prepare and distribute weekly bulletins, announcements, slides, newsletters, and livestream information.
• Maintain and update church website, digital signage, and internal communication tools, working closely with the Lead Pastor and graphic designer.
• Ensure timely, clear communication across ministries and events.
• Coordinate church-wide communications in alignment with mission, tone, and ministry goals.

Office Communication & Logistics

• Oversee mail distribution, general inquiry inboxes, and phone coverage.
• Support scheduling, volunteer coordination, and ministry logistics.
• Help align calendars, events, and ministry efforts across departments.– Assist pastors in managing and organizing their calendars, including scheduling meetings, coordinating appointments, and helping prioritize weekly responsibilities.

Systems & Data Management

• Maintain and manage the church's primary database and ministry systems (including Planning Center and related tools).
• Ensure member and visitor data is accurate, organized, and up to date.
• Build and maintain automated workflows to support ministries and reduce manual administrative load.

Event and Ministry Support

• Coordinate logistics for Sunday services, special events, and ministry gatherings.
• Support baptisms, membership processes, and major church events (e.g., special services, congregational meetings, seasonal gatherings).
• Assist ministry leaders with administrative and operational needs to ensure ministry effectiveness.
• Coordinate and support volunteer teams and schedules for services and events.

Requirements

• Must be a member of Redeemer Bible Church.
• Demonstrates alignment with the theology, mission, and philosophy of ministry of Redeemer Bible Church.
• Must be available to attend Wednesday staff meetings.

Skills

• Highly organized and detail-oriented.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Approachable and people-oriented, able to serve and support others with patience and care.
• Strong written and interpersonal communication skills.
• Ability to learn and effectively use Planning Center and related systems.
• Proactive problem-solver with strong follow-through.
• Ability to execute tasks independently with minimal supervision.
• Able to collaborate effectively across ministries and with staff teams.
• Comfortable working behind the scenes to strengthen and support ministry.

Physical Requirements & Accommodations

• The role may occasionally require lifting or carrying items up to 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.