Student Ministry Coordinator

Job Overview

The Student Ministry Coordinator advances the mission of Bay Area Student Ministry (BASM) through the planning and execution of student ministry events and effective ministry communication. This role is primarily responsible for ensuring BASM events are planned and executed with excellence, coordinating weekly communication, social media, and digital content as well as connecting students and families to our ministry.

Job Description

BASIC QUALIFICATIONS:

• Models the lifestyle of a passionate, maturing follower of Jesus with a deep personal commitment to Jesus.
• Spiritually mature, emotionally intelligent, and humble learner
• Passionate about serving middle and high school students.
• Agrees with BACC Statement of Beliefs and Position Papers and meets all Ministry Partner requirements.
• Strong organizational skills and attention to detail.
• Able to manage multiple projects, timelines, and deadlines with competing priorities.
• Strong written and verbal communication skills.
• Self-starter who demonstrates initiative, follow-through, and completion of task on time.
• Team player who thrives on serving with others.
• Teachable and approachable.
• Willingness to work flexible hours, including evenings and weekends as needed.
• Working knowledge of Teams, Asana, Microsoft 360 suite, Planning Center, Dropbox, Instagram, and Facebook.

RESPONSIBILITIES:

Events

• Plan and execute BASM events from initial vision through post-event evaluation.
• Develop and manage event plans, timelines, deadlines, budgets, and action items.
• Coordinate all event logistics, including registrations, facilities, transportation, food, lodging, supplies, schedules, and communication.
• Recruit, organize, and lead event volunteers.
• Coordinate with other BACC departments.
• Manage participant communication, forms, payments, and registrations.
• Provide leadership for setup, execution, and teardown.
• Evaluate events and document follow-up.
• Maintain awareness of the broader BACC calendar.
• Manage the Host Serve Team in collaboration with the Gathering Coordinator, as they set the tone for communicating events

Connecting Families & Students

• Manage all aspects of the Welcome Desk and new family/student engagement. This includes:
  o Recruiting and training Welcome Center Team Members
  o New Guest Follow Up
  o Database creation and updates for new and returning students
  o Managing new student integration into CGs and CCB database
• Run CCB Reports for Staff
• Prepare CCB Forms

Ministry Communications

• Staff, Student, & Family:
  o Coordinate and execute BASM's weekly ministry communications to parents, students, and serve teams (Welcome Team & Hosts)
  o Gather necessary information from the BASM team and ensure communication is accurate, clear, timely, and representative of BASM leadership
  o Maintain current ministry calendars and event information
  o Coordinate event-specific communication and promotion

• Social Media & Digital Content
  o Execute BASM's social media plan, strategy, calendar, & content using the BASM guidelines, in partnership with the BASM team
  o Curate content from staff, gatherings, events, students, and other ministry environments
  o Coordinate event-specific social media promotion
  o Collaborate with BASM staff and BACC Creative staff for content and creative needs
  o Monitor BASM website information for accuracy and submit website update requests as needed

OTHER DUTIES AS ASSIGNED:

• Provide administrative and logistical support primarily related to events and ministry communication.
• Attend staff meetings and other required meetings.
• Participate in Bay Area and BASM all-staff events and trainings.
• Assist with setup, teardown, space management, and other ministry needs.
• Assist with other aspects of the ministry of BACC as needed.